Admin & Finance Assistant | PAK-NGOs
Background & Description

Brief Description:

The Admin & Finance Assistant is responsible to follow overall financial policies and procedures, and practically implementation of procedures during job agreement. Admin & Finance Assistant is responsible to assist Admin & Finance Officer in the process of payments, payroll and preparation of financial   reports for Partner (s) and Liaison with banks. S/he will be responsible for internal and external audit with the support of Manager Accounts. Honesty, transparency and accountability are the core values demanded by job.

Major Responsibilities:

  • To assist in preparation of monthly management reports including variance reports of projects.
  • To assist in preparation of annual financial statements.
  • To assist in processing of bank reconciliation statements.
  • To assist in Liaison with bank regarding (open bank account & transfer of funds to project offices).
  • To assist in preparation and submission of monthly tax statements in tax authorities.
  • To assist in preparation of employee’s payroll and responsibility to release cheques with proper procedures and tax calculations.
  • To assist in filling of vouchers and documents.
  • Assistance in hiring of vehicle for staff.
  • Assistance in facilitation of support staff.
  • To assist in procurement, arrangement and storage of office use materials.
  • To assist in ensure safety and security of office martial and assets.
  • To assist in preparation of contacts and financial notes for recordings as an evidence and record keeping.
  • To assist Admin and Finance Officer in preparing project costing/budgets plan for months and quarterly bases in line with activities of proposals submitted to donors.
  • Responsible for external audit, annual audit and project audit with the support of Manager Accounts and Project Coordinator.
  • To assist in take relative measures and provide timely support to other project staff to perform their roles and for needed assignments.
  • To understand and follow partner’s formats for reporting, planning and auditing to meet the compliances.
Requirements and Skills
  • Good interpersonal and communication skill,
  • Good command of written and spoken English,
  • Ability to meet deadlines,
  • Team player and problem solving skill
  • Ability to work under pressure and gender sensitive
  • Honest and competent
  • B. Com/ M.Com/ MBA or equivalent.
  • Minimum of 2-years relevant experience in any well reputed organization.
  • Computer literate with good command on MS Office and Oracle base financial software.
How to Apply
  • Interested candidates can send their CVs in soft at email address but not later than January 07, 2019 by 5:00 PM. Application/CV received after the submission deadline will not be entertained under any circumstances.
  • Please do mention the Job Title in the Subject, otherwise your CV could be missed out.
  • Only short listed candidates who meet criteria will be called for written test and interviews. Organization is equal opportunity employer. Female candidates are encouraged to apply. Person with disability meeting the criteria are encouraged applying.
  • No TA/DA shall be claimed by the shortlisted candidates.
  • Please do mentioned 2 references in your application/CV.
About Organization

“Doaba” literally means the land between two waters and symbolizes the Doaba's work with flood-prone communities. The Doaba Foundation (DF), working since 1997, is a not-for-profit-organization, registered under the Trusts Act 1882, as a Public Welfare Trust at Islamabad. Members of the Board of Trustee of Doaba Foundation, both women and men, belonging to flood-prone districts, have personal experience of flood ravages. In 1988 some of them developed an Interest in flood disaster when approached by flood effects of Tehsil Muzaffargarh to help them obtain flood relief. Over the period, more like-minded persons gathered together and decided to establish an organization (eventually registered as Doaba Foundation) to facilitate flood prone communities to cope with flood disasters in a collective and organized manner, with enhancement of livelihood and food & nutrition security options. Doaba established small pilot projects on self-help basis (contribution from trustees and local philanthropists). This experience contributed to building a model of flood preparedness and mitigation which was systematically applied in implementing a pilot demonstration project on livelihood options incorporating disaster risk reduction in a flood prone community in District Jhang, Southern Pakistan. Over the years the model has been considerably refined, particularly with reference to gender mainstreaming and issues of rescue during flood disaster.

Doaba Foundation over the years has flourished and expanded its grass root community interventions in the eight (7) riverine districts of South Punjab & 1 District of Upper Punjab in Pakistan. It is facilitating the community by working on community based disaster risk reduction and development activities in the riverine belt of Chenab located in Jhang, Muzaffargarh, Multan & Khanewal Districts and the riverine areas of Indus located in Layyah, Bhakkar, and DG Khan Districts. It has started its work in Northern side Punjab, District Sheikhupura as well. Doaba Foundation is now nationally and globally recognized as one of the lead Non-Governmental Organizations in terms of establishing and demonstrating community based floods preparedness and management models at wider scale and fostering grass root integrated development process in the remote and poverty stricken disaster prone riverine areas in various parts of the Southern Punjab Region. At present, Doaba Foundation is directly working with more than 565 communities’ organizations located in and around the river Chenab, river Indus and drought prone in 8 districts of Punjab, established vibrant collaborative working mechanism with district governments, national/ international civil society institutions, and donor agencies, and advocating for the equal development rights of disaster prone poor and vulnerable communities living in the riverine areas of Punjab.



Disaster prone communities becoming self-reliant in the pursuit of their interests.



Doaba Foundation works to improve the quality of life among disaster-prone communities through optimal utilization of resources. Using a rights-based approach, Doaba Foundation seeks to build capacity of communities, focusing on vulnerable groups, for community-led disaster risk management, incorporating the same in programs of sustainable development intervention. Doaba Foundation expands its influence through strategic partnerships and policy interventions.