Background & Description

Request for proposal for conducting a Baseline Study with 33 Women Self Help Groups in targeted union councils of districts Swat and Shangla of Khyber Pakhtunkhwa Pakistan in order to determine quantitatively and qualitatively the current situation in relation to women’ income level from the existing trade and their income utilization pattern, current production level, constraints in current products development ( including skill gaps, limitations in technical capacities, inputs availability and financial requirement), marketing and business to business linkages.   

  1. Project information:

 

  1. Project Name: Enabled environment for right-based, inclusive development and improved governance in Swat and Shangla districts in Pakistan.
  2. Purpose of project: Improved governance and development process and social cohesion in Shangla and Swat district.
  • Specific Objectives:
  • Demand     driven, transparent     and accountable processes contribute          to improved     public service delivery in target    areas    of district      Shangla and Swat
  1. Geographical Locations:
  • District Swat: Tehsil Khwazakhela UCs Fatehpur, Kotanai, Miandam, Shin
  • District Shangla: Tehsil Alpuri UCs Dherai, Kuzkana, Lilownai and Pir Abad
  1. Background and Purpose of assignment:

LASOONA in collaboration with Deutsche Welthungerhilfe (DWHH) and European Union has been implementing four (4) years development-oriented project in selected areas of Swat and Shangla districts of KP province. The main focus of the project is to improve governance and local development processes. The project aims to contribute towards a progressive, democratic, inclusive and empowered society, whereby all development actors including communities, civil society, local government representatives and local authorities carry forward the local development agenda in a synergized and coordinated manner. Both Civil Society Organizations (CSOs) and local authorities (LAs) are recognized in the action as key players in its two pillars being ‘Agents of Change’ through building their effective linkages and enabling regular dialogue within a jointly recognized and owned space while supporting the emergence of an inclusive civil society platform and mobilization of LAs and elected bodies. Sustainable development goals are more likely to be achieved if citizens and communities are engaged by LAs through inclusive decision-making processes.

Being a part of inclusive functional 4-tier grass root institution system, the women in both targeted areas are observed less developed in terms of economic empowerment and decision-making process. These women have great potential but their development is being hindered by socio political, traditional and cultural practices, lack of a single platform and non-availability of physical support from business support agencies. Recognizing that women in targeted areas are interested in starting their own businesses therefore any support to overcome their hindrances and other barriers in establishing their own businesses will have significant impact on their social and economic well-being.  For the socio-economic uplift of rural women, LASOONA proposed technically and financially support initiatives under the action. In order enhance economies of scale, women collective production and marketing idea was employed

To identify the existing trades, potentials, highlighting constraints to business women and their access to market linkages, a Scoping Study was conducted in both districts. Based on the identified three trades (Tailoring, Embroidery and red/black persimmon drying), 33 women self-help groups were formed by LASOONA at the Village Council (VC) level (16 in Swat & 17 in Shangla). Each woman self- help group consisted of ten skilled/semi-skilled women having the willingness and potential to start their own businesses and sharing same business interest.

To ascertain the impacts of the project, LASOONA is intended to conduct a Baseline Study with Women Self-help Groups in eight UCs of both target districts of Swat and Shangla. The Women Self-help Groups will be further capacitated on skill oriented businesses.

  1. Scope of the assignment

LASOONA is seeking services of a consultant/ consultancy firm for conducting Baseline Study in districts Swat and Shangla. Overall, the intervention is proposed to be implemented in District Swat and Shangla, involving almost 33 village councils (VCs). The project will target skilled/semi-skilled women with preference of poor, marginalized and vulnerable women of above 18 years to enhance their employability and income generation skills and opportunities. The survey will collect baseline data from 33 formed women self-help groups on the current situation in relation to women’ income level from the existing trade and their income utilization pattern, current production level constraints in current products development (including skill gaps, limitations in technical capacities, inputs availability and financial requirement), marketing and business to business linkages. The Baseline Study report will also be used as a guiding tool for the project monitoring activities and end line Study.

Scope of the assignment is as follow;

  1. Review project documentation (project proposal, activity strategy and scoping study report.
  2. Literature review of the similar study in the same areas of the project i.e. in Swat and Shangla.
  3. Design data collection tools, including questionnaires for face to face interviews with 330 members of 33 Women Self-help Groups, along with data entry processes, besides, qualitative tools adapted for different target groups with sampling strategy as appropriate.
  4. The consultant will share first draft of the tool with LASOONA for review and feedback.
  5. Prepare a work plan jointly with the project team.
  6. Enumerators orientation on agreed tools and pre testing at field level to be conducted
  7. Data collection from the field and regular supervision of the data collection process.
  1. Power point presentation of preliminary findings to the project team and donor.
  2. Submit first draft of narrative report with recommendations to LASOONA management for feedback within one weeks after completing the data collection.
  3. The consultant will submit a final draft, incorporating all feedback, within two weeks

 

Key deliverables of consultant/ consultancy firm

  1. Power point presentation of preliminary findings of the data collection to the project team and donor.
  2. Data base of the interview FDG whatever we intend or needed
  3. A final baseline report of the study, including necessary recommendations. The selected consultant has to submit detailed report of the assignment using the following template (this is specimen)
  • Title page
  • Table of contents
  • Abbreviation and Acronym
  • Executive Summary
  • Introduction of the assignment schedule (with date, location, session consultant info)
  • Background
  • Study objectives
  • Methodology
  • Limitations
  • Key findings with analysis
  • Results and discussion
  • Recommendations
  • List of FDG or participants etc.
  • Attendance sheets and registration form
  • Group Photo and few more photos of training activity

All collected data using various tools should be submitted in both soft and hard form (tabulated).   Submit 2 printed hard copies of all the documents as well as soft copies on CDs.

Requirements and Skills

Require capacities:

We are looking for a consultant (or a consultancy firm) which lives up to the following capacities:

  • MA University degree in relevant field.
  • Proven experience in conducting quantitative and qualitative research, and specifically conducting baseline studies
  • Experience with quantitative data analysis software,
  • Report writing skills
  • In-depth knowledge of the socio-cultural, economic and political context of the both targeted districts of Swat and Shangla

Knowledge and experience of gender sensitive approaches, including conducting baseline studies on gender issues

How to Apply
  • Institution/firm needs to submit the following;
  1. Technical and financial training proposal duely signed.
  2. Profile of the institute/firm.
  3. CVs of the resource persons who will facilitate the training sessions.
  4. Enlist and highlight number of trainings provided of the same nature in CVs/ profiles.
  5. One training report already provided on the theme mentioned above.
  6. Enlist Experience of conducting trainings for media perosnnel.
  • Individual Resource Persons needs to submit the following;
  1. Technical and financial training proposal duely signed.
  2. CVs of the resource persons who will facilitate the training sessions.
  3. Enlist and highlight number of trainings provided of the same nature in CVs/ profiles.
  4. One training report already provided on the theme mentioned above.
  5. Enlist Experience of conducting trainings for media personnel.

 

Selection criteria and procedure

 A: Selection criteria:  

After receiving all quotations, LASOONA will decide the best offer according to the following criteria:

  1. Adequate technical capacity specified in the required capacities and qualification
  2. Price/quality ratio within the available budget
  3. Agreement on all the terms conditions specially time frame of the assignment.
  4. Out of 100 marks weightage of technical proposal will be 70% and financial proposal will be 30%.
  5. Approval of WHH

B: Procedure of selection:

  1. In the first stage after opening of the bids the shortlisting of the potential consultant will be carried out.
  2. In the 2nd stage the shortlisted consultant is invited to LASOONA head Office in Swat for in person interview, where the capacities of proposed training facilitators will be assessed by the selection panel.
  3. The selection panel will assess the quality of previous experience, quality of training report and may ask for means of verification for the assignments accomplished in the past.
  4. The selection panel will check the reference of previous work carried out by the consultant.

 

  • Interested consultants/firms are invited to send their proposal in sealed envelope. on the following address

Manager Operation LASOONA Organization, Address:  Collage Officer Colony

Behind Swat Serena Hotel Saidu Sharif, Distt. Swat” Phone No. 0946-9240071,

Offers must be reached to the above address in sealed envelopes to the Head Office of LASOONA on or before the Close of Business August  10, 2020.  Envelop must be clearly marked as Baseline Study with 33 Women Self Help Groups in District Swat and Shangla of KPK Pakistan.

 

Proposal of the assignment must contain the following details:

  • Explanation around how the Baseline study will be used as reference to inform project’s Monitoring and Evaluation systems and procedures.
  • Sample definition, statistical sample size calculations, justifications and selection procedure.
  • Work-plan: this should include details and time frame of activities for assignment implementation from start to completion of the study; including time for literature review, writing of study concept, drafting and refining the questionnaire, study in the field, data entry and analysis; drafting, acquiring feedback from technical team and finalizing report and presentation of the findings to the technical advisory team.
  • Draft questionnaire for qualitative as well as quantitative scoping study components.
  • Budget sheet with breakdown of budget.
  • Profile of the firm and human resource dedicated for this assignment along with their specified role if any
  • Letter of motivation explaining relevancy and suitability of the consultant for this assignment
  • Detail work plan
  • Detail financial proposal explaining unit its number, unit cost, frequency and total cost in Pakistani currency inclusive of all taxes.
  • Contacts of two references with whom similar nature of work carried out in the past.
  • Report of the same nature study if conducted in past.
  •  
  • Travel details:

All travel, lodging expenditures/arrangements should be covered in the total cost of consultancy, the consultant/ consultancy firm will carry full responsibility for all those arrangements.

Time-Frame:

The selected consultant has to complete the assignment within 2 months after signing the contract the following are tentative timeframe.

Starting Date:    August 20, 2020

Completion Date:    Oct 10, 2020  

 Breakdown of the work is as follow;

S#

Activity

Proposed timeline

1

  • Review project documentation (project proposal, activity strategy and scoping study report.
  • Literature review of the similar study in the same areas of the project i.e. in Swat and Shangla.

 

2nd week of Aug,2020

2

  • Design data collection tools,
  • Sharing first draft of the tool with LASOONA for review and feedback.
  • Incorporation of LASOONA feedback

 

2nd week of Aug, 2020

3

  • Prepare a work plan jointly with the project team.
  • Enumerators orientation on agreed tools and pre testing at field level to be conducted

 

2nd week of Aug, 2020

4

 Data collection from the field and regular supervision of the data collection process.

 

3rd week of Aug, 2020

5

Power point presentation of preliminary findings to the project team and donor.

 

1st week of Sep, 2020

6

Submit first draft of narrative report with recommendations to LASOONA management for feedback within one weeks after completing the data collection.

1st week of Sep, 2020

7

Review of the report by LASOONA

2nd week of Sep, 2020

8

Submit a final draft, incorporating all feedback, within two weeks.

 

3rd week of Sep, 2020

Special condition:

The issuance of this invitation does not constitute an award commitment on the part of LASOONA and not to pay for any costs incurred in the preparation and submission of proposal. LASOONA reserve the right to regret/reject any offer without any reasons. The shortlisted consultant/firm will have to interact with LASOONA during selection process and may be asked to appear in person to present the proposal. The selected consultant/firm will have to manage and supervised the field work by the designated officials agreed in the signed contract and will not sublet to any other group or survey team without in-writing permission of LASOONA.

The interested consultant/firm shall share at least two reference of the organizations to which they have provided similar nature of services. The reference must include name of the official, his/her designation, official email and functional contact number.

Contacts for further Inquiry:

Fazal Rahim focal person for the project. 03448976054 fazal.rahim@lasoona.org

Mohammad Salim Khan. Manager Operation 03449819811 m.salim@lasoona.org

Source of Funds (SOF)

European Union in partnership with Deutsche Welthungerhilfe (DWHH) has provided the financial support to LASOONA for the survey.

Payment schedule:

Payment will be made in two installments. All applicable taxes will be deducted at the time of each payment.

1st installment 50 % will be paid at the end of the survey conducted based on the evidence provided in the form of data base having data collected on the prescribed format and presentation of the preliminary findings and payment request submitted by the consultant/firm.

2nd and final installment of 50 % will be made on submission of quality report along with payment request submitted by the consultant/firm

 

Specimen of Quotation template

LASOONA: Society for Human and Natural Resource Development

(to be filled by Resource Person)

Description of budget

Unit

# of unit

Frequency

Unit cost

Total cost in PKR inclusive of all taxes

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Validity period________________________________

Required days/period for completion of assignment _______________________

Name of applicant: _________________________________________________

Signature of applicant: ______________________________________________

Date: ____________________________________________________________

Address: ________________________________________________________ 

________________________________________________________________

Contact numbers: ________________________________________________

Email: __________________________________________________________

 

Company stamp: ___________________

 

About Organization

LASOONA: Society for Human and Natural Resource Development is a national, multi-disciplinary, development oriented and non-profit making organization. LASOONA affirms to be committed to well being of masses through promoting ecologically sound development in remote and impoverished pockets of Pakistan in general and Khyber Pukhtunkhwa (formerly North West Frontier province -NWFP) and FATA in particular.

LASOONA is a Pushto word, meaning “Hands”. LASOONA was established in 1997 by a group of highly motivated and civic-minded people. It formally registered under Societies Act of 1860. LASOONA is also certified /accredited by Pakistan Centre for Philanthropy (PCP). Moreover, LASOONA has got tax exemption status from Federal Board of Revenue, Government of Pakistan under Section 2(36) of Income Tax Ordinance 2001.