Background & Description

The Community Resilience Activity (CRA) programme in Pakistan is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities and key local leaders in priority areas, and with all levels of Government, particularly with Federally Administered Tribal Areas (FATA) authorities.

Under the overall guidance of the Chief of Mission (CoM) and direct supervision of the CRA Programme Manager/Chief of Party, the successful candidate will be responsible for organizing and tracking all aspects of the grant cycle of the Community Resilience Activity Programme funded by the US Agency for International Development (USAID). This includes maintaining the grant database, producing weekly, quarterly and any requested ad hoc programming reports, and responsibility for all aspects of the donor-provided grant activity database as a means of tracking each grant from start-up to close out.

Core Functions / Responsibilities:

  1. Supervise the staff of the Grants Unit team; provide training on all related aspects of the grants process and database, and ensure a high level of performance with the Grants Unit team.

  2. Manage, update and maintain the CRA Activity Database to ensure that all hardcopy and electronic (i.e. CRA Share Drive, and database “Document Registry”) documents for all grants are completed, archived and in order.

  3. Oversee the review and submission of all grant documentation. Ensure the timely entry of all relevant grant information including changes made to grant records and grant approvals in the CRA Database.

  4. Ensure that weekly activity notes/grant updates are uploaded to the CRA Database and all other requested grant-related information.

  5. Ensure the CRA Database includes centralized financial tracking of all grants.

  6. In line with the Grants Activity Cycle, liaise with concerned counterparts as needed to monitor and update the database, including submission of grants, budget and grant amendments, if required.

  7. Maintain an extensive filing system, produce reports and run queries on the database in a rapid fashion as requested by the Programme Manager; develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.

  8. Maintain and update the programme Grant Matrix and provide weekly updates of the Grant Matrix and key reporting to the Programme Manager and Deputy Programme Manager.

  9. Support the administration/finance team with the overall control of grant expenditures. Support staff in the regular reconciliation of Grants Database financial tracking with IOM's financial systems.

  10. Perform such other duties as may be assigned.

Requirements and Skills

Education

● Master’s degree in Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or

● University degree in the above fields with four years of relevant professional experience.

Experience

● Experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening;

● Experience with the United States Agency for International Development (USAID) programmes, preferably with the Office of Transition Initiatives (OTI);

● Experience in graphic design, Power Point or other software to generate sophisticated reporting;

● Reporting and database experience required, preferably with Microsoft Access.

Skills

● Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, and experience working in a phase III or above security environment.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Urdu, Pashtu, French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

How to Apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 29 October 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Or you may use this link: 

https://recruit.iom.int/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2ODUxQzdDMUVEQjgzRjAzRTgzN0E3OTYwRUYmY2FuZF90eXBlPUVYVA%3d%3d&sap-wd-configid=ZHRRCF_A_POSTING_APPLY&sap-theme=sap_corbu&sap-client=100&sap-language=EN#

About Organization

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 166 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM initiated its work in Pakistan in 1981 following a government request for assistance with the influx of Afghans into the country. The organization has since expanded its programmes to support a broad range of activities from humanitarian response to migration management. Pakistan signed as a Member State of IOM in 1992 and established a Cooperation Agreement with IOM in October 2000.

As an active participant in the Delivering as One UN Programme in Pakistan since its inception in 2009, IOM co-leads the strategic priority area for “Increased National Resilience to Disasters, Crises and External Shocks.”