Background & Description

Under the overall supervision of the Head of Resource Management and the direct supervision of the Senior Human Resources Assistant will be responsible for:

RESPONSIBILITIES AND ACCOUNTABILITIES:

  • Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned.
  • Carry-out pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc. 
  • Perform assigned role(s) in PRISM HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports, contract extensions, personnel actions and other related documentation.
  • Perform the role of Time-keeper in PRISM; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in PRISM.
  • Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centers.
  • Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
  • Draft certificates of employment, notices, letters, reports, presentations, graphs, update the organizational chart and support timely submission of documents.
  • Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
  • Respond to general inquiries regarding Human Resources policies, instructions and procedures.
  • Perform other related duties as assigned 
Requirements and Skills

EDUCATION:

  • High School diploma with four years of relevant experience; or,
  • Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience. 

EXPERIENCE:

  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
  • Attention to detail, ability to organize paperwork in a methodical way;
  • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

LANGUAGES:

Required:

  • Language required for the position, for example: Fluency in English and French (oral and written).

Desirable

  • Desirable languages, for example: Working knowledge of local language.
How to Apply

Use this URL

http://jobs.un.org.pk/job-detail.php?jid=waBlTQ9jiAHrJESGFOCk15cNeo7O85u::p3qpWA8FmkD8pPoG4Su97js3S9Km9RA1FS0fK4OlXAk::DxSzYWb6PQ==

About Organization

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 166 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM initiated its work in Pakistan in 1981 following a government request for assistance with the influx of Afghans into the country. The organization has since expanded its programmes to support a broad range of activities from humanitarian response to migration management. Pakistan signed as a Member State of IOM in 1992 and established a Cooperation Agreement with IOM in October 2000.

As an active participant in the Delivering as One UN Programme in Pakistan since its inception in 2009, IOM co-leads the strategic priority area for “Increased National Resilience to Disasters, Crises and External Shocks.”