Background & Description

An international Non-Governmental Organization working in Pakistan on the areas of Child well-being, Women Empowerment and Community Development in Different areas of Pakistan intends to hire Program Coordinator for Pakistan and Afghanistan. As a Program Coordinator, his/her duty is to monitor, coordinate and provide technical feedback and recommendations for the programs in Pakistan and Afghanistan.

 

He/she reports to the Country Coordinator.

 

The job description/role of Program Coordinator:

 

  1. Monitoring and assessment of overall programmes in different parts of Pakistan and Afghanistan as per the approved plan of action.
  2. The basic function of this position is to oversee the management, implementation and administration of the projects being carried out by the implementing partners.
  • The monitoring of the projects on a regular basis
  • Coordinating the network amongst the partner organisations and with other relevant stakeholders
  • Reporting to the Country Coordinator and Global Office about the implementation of the programs as well as important developments related to the work field
  • Ensure the partners’ programs to adhere to organization’s standards and guidelines in close coordination with the Country Coordinator
  • Ensure the LRRD (Linking Relief Rehabilitation and Development) approach at programs/projects levels
    1. To develop a concept for Programme Management for country office and its partners
    2. To provide input on the standards and strategies of organization’s programs in Pakistan (e. g. minimum standards for child-friendly spaces, SPHERE, CHS and other internationally recognized minimum standards)
    3. Identify capacity gaps (needs assessment) of organization’s partners/projects in programme management, implementation and Child Protection Policies as per organization’s guidelines.
    4. Communicate with or orient partners/projects organization’s policies and procedures, and new developments in the rules, regulations, policies etc in Pakistan
    5. Ensure the quality of project and program activities as per the policies and standards of organization. Simultaneously ensure the international standards of program implementation at all levels.
    6. Organise workshops for the partners/projects on identified trainings needs.
    7. Review and give technical feedback on project proposals, programme reports, budgets and all documentation regarding the projects and Country Office. Also active participation in preparation of annual planning and budgeting of overall programme
    8. Oversee overall program plan implementation as per the M&E standards and review the same to meet changing needs and requirements.
    9. Review the implementation of Impact Monitoring Policy at partner level and provide technical feedback to partners, Country Office and Global Head Quarter
    10. Regular visits to project areas for monitoring and implementation of the programme and provide technical feedback to partners, Country Office and Global Head Quarter
    11. Collect and review the qualitative and quantitative data of all the projects on quarterly basis and maintain record
    12. Close coordination and facilitation with consultants involved in any evaluation or research studies to make sure the quality of reports according to national and international standards
    13. Any other tasks as assigned by the organization

 

 

 

  1. Advise organization’s partners and projects in the preparation and presentation of Programme reports

 

  • Advise partners/projects with regard to the elaboration of planning for short term and long term programs;
  • Advise partners/projects in the preparation of annual or quarterly and other reports, if need arises;
  • Assess annual work plans and budgets, quarterly/biannually or yearly programme reports and give technical feedback to the partners/projects;
  • Communication with partners/projects for timely and accurate reporting;
  • Maintain programme related, beneficiaries and any other data in system in efficient and presentable manner for organization’s database.

 

  1. Reporting to Organization
  • Prepare a report on each monitoring visit carried out and submit it to Country Office within a period of one week following the visit;
  • Inform about any irregularities or similar difficulties encountered during monitoring visits or through other channels without delay and suggest the way forward;
  • Inform about new developments in the programmatic rules, regulations, policies etc. in Pakistan
  • Facilitate on activity reports carried out for organization (quarterly, bi-annually and annually) or as need arises and submit them to Country Office in time.
  • Prepare financial expenditure reports related to expenses incurred in the field and share with Country Office/Country Coordinator on monthly or quarterly basis

 

Other Duties:

  • Participate in facilitation of visits by national and international staff.
  • Participate regularly in meetings, trainings, workshops and forums organized by the organization at National level or all over working area in Pakistan.

 

  1. Logistics responsibility and other duties:
  • You will be required to undertake some logistics responsibilities as well, when and where is required.

 

  1. Important Note:
  • The job description is subject to any refinement as need arises.
  • You may be required to work on other assignments as per the need of Country Office.
  • You may be required in the field of Programme/projects most of your working hours in this job.

Required Essentials:

  • Confidentiality - Maintain confidentiality of all information, records, communication, assets, partners, staff and plans of the organization
  • Non-Criminal Record – The candidate must not be involved in any criminal or any anti-social activity.
  • Child Abuse – The candidate must not be involved in any act against child rights and any form of child abuse.
Requirements and Skills

Requirements:

  • Minimum qualification should be Master’s Degree in Social Sciences or equivalent and degrees must be verified by HEC
  • More than 5 years of relevant experience
  • Well versed in English and Urdu (written and spoken). Spoken or written Proficiency in other regional languages would be an added value
  • Willing to work extended and non-traditional hours
  • Willingness to travel as and when required in city or outstation

Key Competencies

Personal:

  • Organized and pleasant personality
  • Good relationship management skills with ability to work collaboratively as part of a multidisciplinary and multicultural teams
  • Proven record of no involvement in physical, sexual exploitation and child abuse in the previous work experiences.
  • Good writing and documentation skills
  • Proactive, resourceful and results-oriented

Functional Competencies:

  • Analytical and strategic thinking / results orientation.
  • Knowledge management and leadership.
  • Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of program, managing data, reporting.
  • Excellent interpersonal skills and ability to communicate effectively, both orally and in writing.
  • Ability to establish effective working relations in a multicultural team environment.
  • Excellent supervisory, team-building and interpersonal skills

Corporate Competencies:

  • Demonstrates integrity by modelling the organization’s values and ethical standards;
  • Promotes the vision, mission and strategic goals of organization
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Treats all people fairly without favoritism

 

How to Apply
  • Interested candidates may Submit CV along with motivation letter latest by February 25th, 2021 to the following email addresses: 
  • pakhr401@gmail.com
  • In your application, please ensure that you address your suitability towards the outlined selection criteria, in order to be short-listed. 
  • Note: Please mention the position title and your name in the subject line of your email otherwise your application will not be entertained.
About Organization

This organization does not want to share their name. However, Pak NGOs has verified that their advertisement is genuine.