Background & Description

Background

International Medical Corps (Pakistan Program) is planning to conduct impact assessment of Gender Support Groups activities after phase out of IMC after completion of project Prevention and response to Gender based Violence activities in Barakai I and II Refugee Villages of Swabi District; Koga Refugee Village of Bunner District; Mera Kachowri and Baghbanan Refugee Villages of Peshawar District. The findings of the assessment will be utilized in improve the design of the exit strategy for GSG in other target refugees villages where IMC established GSG and continue Project activities.

 International Medical Corps started its GBV Prevention and Response program in 2008 and was addressing GBV needs through a comprehensive community-based strategy in Barakai I and II RVs in Swabi District, Mera Kachowri and Baghbanan RVs in Peshawar District, and Koga RV in Bunner District. In 2013 GSGs were formed with the purpose to promote social and behavior change, International Medical Corps mobilized the community and established community-based mechanisms. These male and female gender support groups (GSGs) were trained on human rights, GBV related topics, specifically harmful traditional practices (HTPs) and socio-cultural norms that stigmatize and often disenfranchise women and hinder everyday psychosocial support in the communities. As per the program design, GSG capacities were strengthen so that they will continue and sustain GBV awareness raising and prevention activities in their own communities after phasing out of IMC intervention.

In July 2016, when IMC extended GBV Prevention and Response activities to new 9 RVs under the current three years program (July 2016 to June 2019), the same model of GSGs was followed and GSGs were formed in year one and their capacity building was done in the following year.

During year one (July 2016 to June 2017) objective for these GSGs in five former sites was to mentor and monitor the community based GBV prevention and response mechanism. Under this objective, GSGs took over some activities of GBV awareness raising and mobilization, basic psychosocial support and referral of individual survivors in Barakai I and II RVs in Swabi District, Mera Kachowri and Baghbanan RVs in Peshawar District, and Koga RV in Bunner District. It means IMC role was changed from direct implementation of GBV prevention and response activities in the community to facilitation and support the GSGs to continue their activities after the phase out of IMC from the target population. In addition, GSGs in the former 5 sites were linked with relevant stakeholders such as UNHCR, FPHC, SHARP and CAR Community Development Unit for referrals of GBV survivors as per their needs and requirements.

It is important to mention that after phasing out of IMC activities from these five RVs in June 2017 IMC has no formal interactions with them to visit the former RVs and to assess their roles and activities in Prevention and Response to GBV in the community which was envisaged in the program design.

As per the current program objectives to strengthen the community based GBV prevention and response mechanism and to hand over some activities to these GSGs in future at the end of current grant in June 2019. In this regard, IMC will design the exit strategy for current GSGs which have been established in 9 RV under which their roles, responsibilities and sustainability will be defined. IMC wants to propose future roles and responsibilities for these newly formed GSGs on the basis of lessons learnt of former GSGs who were formed in 2013.

Objectives of Impact Assessment

The objectives of the assessment is to determine,

1)      Former Gender Support Groups’ current status and their role in prevention and response to Gender Based Violence in their respective communities.

2)      Coordination of other organisations/stakeholders with GSG members and challenges faced by Gender Support Groups after IMC phase out.

3)      Identify areas for improvement and gaps in community based mechanism in prevention and response to Gender Based Violence.

4)      Review the current GSG exit strategy and process which was used to find ways of improvement

Scope of Work

Using a combination of qualitative and quantitative research techniques and analysis of primary and secondary information/reports, the consultant/ firm will:

Responsibilities:

Draft survey plan in consultation with the in-country technical specialists and Technical Unit.
Prepare tools, including interview guides, focus group discussion guides, data analysis matrix, and other data collection & analysis tools as needed for survey and ensure International Medical Corps Pakistan and International Medical Corps Headquarters technical review of the plan and tools.
Lead training for data collectors’ in-country.
Oversee data collectors’ work on survey, focus group discussions and key informant interviews in the field, as well as other data collection activities.
Conduct key informant interviews in the field as needed.      
Lead and oversee data analysis.
Present initial findings to in-country team prior to submission of final report
 Share first draft with International Medical Corps Pakistan and International Medical Corps headquarters technical unit, address recommendations, and finalize report.
 

Geographic Areas

The impact assessment will be conducted in the province of Khyber Pakhtunkhwa covering the following three districts in 5 refugees’ villages with 5 men and 5 woman gender support groups and other relevant stakeholders.

Districts
Locations 
Peshawar (Mera Kachori, Baghbanan Afghan Refugee villages) 
Swabi (Baraki-I, Baraki-II, A/R villages)
Buner (Koga A/R village)

Requirements and Skills

Deliverables

  • Draft assessment plan including assessment tools and staffing needs. This plan shall be submitted for review and approval by International Medical Corps 5 days after the signature of the contract before commencement of the work.
  • Final assessment plan – within 3 days of receiving feedback of the draft.
  • Training plan and materials for data collectors.
  • Training held for data collectors.
  • Compiled and cleaned data from interviews, FGDs, etc.
  • First Draft  report, outlining findings and recommendations.
  • Second draft report after addressing all comments received from IMC.
  • Final assessment report

Reports

The assessment report should contain the different elements mentioned below. All parts should be clearly distinguished from each other and of sufficient quality.

  • Cover Page
  • Table of contents
  • An executive summary that can be used as a document in its own right. It should include the major findings of the survey and summaries conclusions and recommendations.

The objectives of the assessment

  • The main assessment questions and derived sub-questions.
  • A description and justification of the methods and techniques used (including relevant underlying values and assumptions, theories) with a justification of the selections made (of persons interviewed, camps visited or activity sites visited).
  • A presentation of the findings and the analysis thereof (including unexpected, relevant findings). All research questions should be addressed, paying attention to gender issues.
  • Conclusions, which will analyze the various research questions. Conclusions will have to be derived from findings and analysis thereof.
  • Recommendations should be practical and if necessary be divided up for various actors or stakeholders as well as sectoral and include guidelines of how they can be implemented.
  • Report annexes.

The reporting style should be clear and accessible. References to sources used, such as interviews, literature, reports, must be given.

Confidentiality of information: all documents and data collected will be treated as confidential and used solely to facilitate analysis. Interviewees will not be quoted in the reports without their permission. Consent forms should be filled for taking pictures (if needed).

Consultancy Duration

·         Overall Consultancy Period

The entire period of this consultancy will be 10 weeks s that will include preparation, development of the survey tools, testing and reviewing of the tools, actual field work, and data analysis, dissemination of the key findings to stakeholders and reviewing of the final report. 

·         Reporting

Content: The reports submitted by the consultant shall live up to the quality standards provided by International Medical Corps. 

·         Submission/Comments Timing

All the required documents and reports in their draft and final versions shall be submitted to the GBV Coordinator and MEAL Manager within the specified timing for deliverables of this ToR. It is pertinent to mention that both GBV Coordinator and MEAL Manager commits to give written feedback to each of the submitted documents within 5 working days of receipt.

·         Time for completing the assignment and provision of final report is within 10 weeks of signing of the contract agreement expected to be started within 8-10 working days after submission of financial and technical proposals & selection of successful consultant/firm.

·         The firms will provide a work plan detailing all activities from initiation to the submission of final deliverables.

Administrative Information

Tax Arrangements

International Medical Corps will deduct withholding tax from the consultancy fees which will be in conformity with the prevailing government rates in Pakistan. 

Supervision

The overall supervisor of this assignment will be the GBV Coordinator and MEAL Manager or his assignee from the core staff of International Medical Corps in Pakistan.

Qualification

A well-recognized and reputable research, consultancy firms/company or individual consultants having documented experience in similar assignments related to GBV or other sensitive topics in Pakistan are eligible to submit their proposals.

General Conditions

No contract may commence unless the contract is signed by both parties.
The team members of the consultancy firms are not entitled to payment of overtime. All remuneration must be within the contract agreement.
Accommodation and meals will be covered by the consulting firm/company. Therefore, the price component must contain an overall quotation. However, the detailed budget required to show the actual breakup.
The consulting firm should provide its team with relevant IT equipment’s and other office supplies related directly to the task.
International Medical Corps will provide facilitation such as addresses, meetings with community, etc., for the movement of the teams in field and geographic areas. The travel to and from and within the field needs to be reflected in financial proposal.
Final payment to the consulting firm will be dependent on the completion of deliverables (to be specified in the contract) as well as handover notes and relevant data.

Validity of Proposal

Proposals will be valid for 30 days. International Medical Corps reserves the right to reject any or all proposals received in response to this RFP, and is in no way bound to accept any proposal. The client additionally reserves the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate.

Human Subject Protection Issues

The consultant must be familiar with and observe the “WHO Ethical and safety recommendations for researching, documenting and monitoring sexual violence in emergencies”, and follow the confidentiality, privacy and informed consent policies of International Medical Corps program/projects such as GBV according to national and international protocols.

Intellectual Property Rights:

All outputs under the assignment shall be the sole property of International Medical Corps. The Consulting Firm shall not exercise any rights on all the outputs and cannot share the same with any outsiders without the prior consent of International Medical Corps.

Education

Selection Process and Criteria:

The potential firm/consultant will submit detailed technical and financial proposal/s. The proposal/s will devise technical strategy and all costs.  The proposal/s should include:

  • Cover letter addressing the requirements stated
  • Detailed CVs of expert(s)
  • Description of proposed methodology to clearly address the criteria and content of the Terms of Reference and may detail what additional improvements / best practices the firms can introduce while collecting and computing the data.
  • Samples of previous work including tools used and reports produced.
  • Three references (names, email and phone contacts) from previous clients where similar work has been conducted.
  • The proposals will be evaluated on technical and financial basis. The technical score will be awarded upon maximum of 80% score, whereas, the financial will be awarded maximum of 20% score. The client will award the contract to the firm/individual with highest accumulative score in technical, financial and the presentation of the competition process.  The review team will review proposals based on the following general criteria.
  • Marks

Methodology                                                                           30
Demonstrated relevant experience                                            20
Proposed methodology, key personnel and enumeration staff      25
References                                                                              05
Cost                                                                                       20
 

Total:                                                                                     100

 

How to Apply

All documents related to this tender shall be in English and all costs shall be expressed in Rupees. Proposals may be submitted electronically or by hard copy before November 12, 2018. If proposals are submitted electronically, all pieces to the proposal must be labelled clearly. Acceptable formats include Microsoft Word, Microsoft Excel, and PDF. Please share the requisite documents through email: hrpakistanjobs@gmail.com or send the hard copies through courier to 2nd Floor, Shah Tower, 03-04 SCHS, E-11/2 Markaz Islamabad. 

About Organization

International Medical Corps is registered with Ministry of Interior, Government of Pakistan. International Medical Corps is also registered with the Ministry of State and Frontier Regions (SAFRON) and works closely with the Commissionerate of Afghan Refugees (CAR) in Khyber Pakhtunkhwa.  International Medical Corps takes pride in its strong relationship with local communities, government agencies, and national and international NGOs. Whenever possible, International Medical Corps works with local partner NGOs to implement projects and build the capacity of local people.