Senior Program Assistant Verified listing

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Organizational Context and Scope :

Under the overall supervision of the Chief of Mission (CoM), the Senior Programme Coordinator (Emergency and Post-Crisis (EPC) and the Programme Manager (Community Resilience, Livelihoods and Recovery), and under the direct supervision of National Programme Officer (Infrastructure), the successful candidate will help support field activities and quick impact projects (QIPs) in compliance with IOM’s and donors’ rules and regulations, and legal requirements to maintain high-quality programme implementation.

Responsibilities and Accountabilities :

• Support in identifying infrastructure gaps and needs in the targeted communities through participating in the communities assessment and planning meetings with stakeholders and coordinating with relevant local authorities maintaining a transparent flow of information between targeted communities, local authorities, contractors and IOM management team to select suitable projects.
• Participate in joint field visits with other relevant team members in targeted communities in order to assess the needs and gaps. In addition, conduct an analysis of existing structures and their capacities in order to further guide the selection of quick impact projects (QIPs).
• Study the scope of civil works/minor upgrade works/Infrastructure/solarization works and support the programme officer in planning and implementation of these variety of infrastructure activities.
• Draft the initial rehabilitation plan for the designated quick impact project (QIP) including intended work needed, BOQs, timeline, budgeting and recommendations for handover.
• Monitor the implementation process of quick impact projects (QIPs) through conducting frequent individual or joint field inspection visits with other relevant team members/stakeholders.
• Coordinate with the end user at field level and resolve any issues proactively which might arise due to contractors operation.
• Manage projects' data by completing FGDs, BoQs, correspondence, inspection reports and handover forms in CRLR database.
• Direct supervision of daily workers contracted in their area of responsibility including technical feedback, basic quality assurance, attendance tracking and progress monitoring.
• Support the programme officer in developing bi-weekly work plans and provide continuous updates regarding the status of projects per designated workload.
•  Support the programme officer in the identification of areas of technical growth to build a training plan.
• Support the programme officer in setting up biweekly, monthly and quarterly work plans with clear objectives and delivery timelines.
• When relevant, attend frequent planning meetings with the technical and operation teams.  
• Support other projects with technical engineering inputs including assessing the needs for hardware in EDF, assessing the equipment needed for cash for work activities and help identifying skilled/unskilled workers .
• Undertaking duty travel as required.
• Performing other duties as assigned.