Background & Description

This position is based in Representation office Islamabad, Pakistan. The main aim of FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

 

Reporting Lines

 

Under the overall guidance of the FAO Representative in Pakistan, close collaboration with Assistant FAO Representative (Administration) and Direct Supervision of International logistics expert, the Warehouse Supervisor will carry out the following tasks.

 
Technical Focus
 

Follow up and make sure that all FAO warehouse are following the recommended warehouse management standard, training the warehouse staff on stock management and stock control and providing stock management tools in each FAO warehouse.

 
Tasks and responsibilities
 
Stock Management
 
  • Ensure that warehouse best practices standards maintained at all times and guided by standard operations procedure (SOP) e.g. scheduled monthly physical inventory reports, periodic fumigation performed.
  • Ensure that stock management tools developed and implemented in all FAO warehouse locations.
  • Ensure that the use of the stock management tools in place and in use in all the warehouses and that, all records including Ledger books, stock cards, and stock control sheets are accurately updated filled.
  • Undertake the responsibility of vaccines and consumables stocks management role at Islamabad and follow up with all vaccine banks in the provinces.
  • Undertake supervision visits to warehouse facilities and project sites to ensure quality control.
  • Coordinate with the Logistics team lead at the field offices to update continuously the supply movement in each location and produce stock report, distribution reports and physical Inventory reports on weekly and or monthly basis.
  • Prepare warehouse administrative documents contracts, fumigation schedules, warehouse capacities per location, geographical positions and follow up to make sure that at any given time the value of goods in each warehouse are up to date and the warehouses are safe, secure and clean environment.
  • Provide required periodic warehouse bi weekly basis reports with details of stock on hand, levels of non-moving stocks, soon to expire and with up to date and accurate update.
  • Take on other ad hoc logistic and administrative tasks as assigned by the supervisor.
 
Support to FAO Field Operations
  • Work collectively with field team and other relevant staff for better coordination and visibility.
  • Assist with any other logistical support to the field teams.
Communication
  • Provide timely accurate information, feedback to relevant stakeholders and FAO field teams.
  • Work collective and effectively with stakeholders to achieve common goals.
  • Maintain good and open communication channels with all stakeholders.
  • Proactive communication and use of proper communication channels is encouraged.
 
Requirements and Skills

Minimum Requirements

  • Bachelor’s degree from a recognized academic institution in one or more of the following areas is preferred: warehouse management, storekeeping, basic training in warehouse management and computer literacy especially on Microsoft Excel.
  • Five years field experience of working in warehouse management
  • Knowledge and or experience of cold chain logistics  management is added advantage
  • Working knowledge of English and desired local language is essential
  • National of Pakistan
FAO Core Competencies
 
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
Functional Skills
 
  • Knowledge of United Nations and International Organizations’ administrative policies and procedures.
  • Good knowledge of Logistics and Supply Chain Management (Procurement, Stock Management, Transport and Distribution).
  • Good knowledge of communication and documentation standards (reporting)
  • Knowledge and understanding of sourcing within the procurement function.
  • Strong research skills, ability to conduct benchmarking analysis in support of vendor identification, selection and performance management.
  • Display initiative and take responsibility for achieving agreed outputs within set deadlines and closely follow-up until successful outputs are achieved.
  • Continue to seek new, innovative and improved methods and systems for accomplishing the work assigned.
  • Identify and recommend remedial measures to address problems in systems design or implementation
About Organization

Achieving food security for all is at the heart of FAO's efforts – to make sure people have regular access to enough high-quality food to lead active, healthy lives. 

Our three main goals are: the eradication of hunger, food insecurity and malnutrition; the elimination of poverty and the driving forward of economic and social progress for all; and, the sustainable management and utilization of natural resources, including land, water, air, climate and genetic resources for the benefit of present and future generations.