Job Title: Administrative Assistant (Peshawar)
Organization Name: WHO - World Health Organization
Number of Vacancies: 1
Closing on: 2023-02-06
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.
The incumbent will perform the following duties:Attend non-technical provincial meetings with representatives from other UN agencies, MOPH, etc. related to procurement, security and other administrative issues, as required and follow-up on recommendations.Guide and brief all staff and non-staff on WHO rules and procedures; provide on the job training for administrative support staff. Oversee and provide support to provincial HR colleagues in HR issues; coordinate with the HR/PAK on appointments, extensions, and separations for staff and non-staff contract holders etc.Participate in the assessment of needs of the Programme, including forecasting future needs, coordinating recruitment of non-staff contractors, training and staff orientation and implementation of performance management in collaboration with the main Polio Programme Human Resource and Talent Management team. Provide administrative support to the Polio Administration, Logistics and Procurement, Fleet teams for the provincial office of polio program. Ensure appropriate asset management and provide relevant reports to provincial office team leader and operations officer and attend to the repair and maintenance of vehicles.Finalize all administrative and logistics preparations required for the organization of meetings held at provincial level (working groups, seminars/courses, workshops)Guide staff members in the province to process procurement requests (PRs) and travel requests (TRs) using GSM. Follow-up and advise on issuance/extensions of visa's and UNLPs, security clearances, flight and hotel bookings.Incoordination with the federal procurement unit, initiate and process local procurement of goods and services required for operations of the PolioProgramme at provincial level, including national training activities and maintain a systematic tracking and follow-up systemCoordinate with Field Security Officer and, when appropriate, with the United NationsDepartment of Safety and Security (UNDSS) and ensure the Minimum Operating Security Standards (MOSS) compliance.Ensure timely reports on security related incidents, dissemination of security and travel advisory information and security briefings and training of staff.Guide on routine communication and memorandums at provincial level; update and maintain good filing system (paper based, electronic and database) of official communication issued and process required approvals and clearances for formalities related to provincial Government.11. Oversee logistics and fleet at provincial level and supervise pool of drivers.
Essential: Completion of secondary education; training and /or technical courses in business administration/commerce or accounting.
Desirable: University degree in business administration, social sciences or related field is an asset
Essential: At least eight years' progressive experience in the area of administration, including experience in HR and/or procurement
Desirable: Relevant experience in the UN system
Ability to train other staff on administrative matters Good analytical, planning and sound organizational skills Stress and time management skills.Knowledge of WHO systems, procedures and practices is an asset
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