Specialist - Financial Management Verified listing

Key Responsibilities

• Ensuring the implementation of inclusive policies and procedures in the assigned area of responsibility to avoid systematic biases or discrimination
• Actively engage in on-going self-reflection and continue to advance their knowledge and skills related to diversity, equity and inclusion

Accounting Tasks

• Monitors income, expenditure and the monthly bank reconciliation
• Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the accounting manager
• Checks the vouchers and receipts submitted by the Service Unit/projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary
• Advises on accounting aspects of projects
• Carries out internal controls based on the new internal control mechanisms starting in 2026
• Carries out accounting tasks using WINPACCS accounting and SAP S/4HANA software Reviews the classification of all vouchers/receipts according to completeness and to cost centers/cost category/legal requirements as sent by the projects
• Ensures accurate and timely monthly closings of Office journals
• Reconciling bank/cash accounts in WINPACCS Accounting
• Processing of travel expense batches via SAP Concur for creation of liabilities in WINPACCS Accounting and SAP S/4HANA software.
• Settlement/Netting of travel claims liabilities based on payment for travel advances, air tickets, car rentals, and any other expense paid by GIZ/Traveler

Finance Tasks

• Ensure the implementation of inclusive policies and procedures in the assigned area of responsibility to avoid systematic biases or discrimination
• Actively engage in on-going self-reflection and continue to advance knowledge and skills related to diversity, equity, and inclusion
• Coordinate with responsible staff for accurate calculation of assigned funds for gender and diversity aspects in all measures and regularly monitor effective utilization and adjust when required
• Support with financial processing of monthly payroll by calculating, entering data for national staff, ensuring all transactions are processed efficiently
• Determining payroll liabilities by calculating income tax, employee’s gratuity / end of employment settlement, annual tax adjustment, old-age security pension payment
• Provision of annual income tax deduction certificates, salary slips to national staff, timely response to staff queries regarding salary
• Maintain/enhance/develop underlying systems, tools, applications to cater to the changing business needs
• Develop adhoc financial and operational reports as needed
• Financial processing / checking of invoices completes timely payments to avoid delays and proper acknowledgements are obtained
• Timely preparation, deduction, submission, online electronic filing of withholding taxes to the revenue authorities of Pakistan
• Create payment transactions for online transfers, preparation of cheques
• Prepare and ensure financial processing of letter of credit transactions of BMZ & AA (Foreign Office), manage the inflow and outflow of funds for payment orders
• Settlement of third-party receivables and liabilities through repost and settlement vouchers
• Produce and process all necessary paperwork to enable authorization for payments
• Complete supporting documents with vouchers
• Prepare weekly summary of withholding taxes for further processing
• Maintain record in digital and printed form
• Post receipts and payments in bank book
• Prepare, facilitate in the audit compliance and liaise with internal and external auditors

Other duties/additional tasks

• Reports on all problems with financial administration and compliance without delay
• Is responsible for filing in accordance with GIZ rules and performs other duties and tasks at the request of management
• Ensure the implementation of inclusive policies and procedures in the assigned area of
• Ensure the implementation of inclusive policies and procedures in the assigned area of responsibility to avoid systematic biases or discrimination
• Actively engage in on-going self-reflection and continue to advance knowledge and skills related to diversity, equity and inclusion
• Contribute to knowledge management of GIZ by compiling information related to assigned area of responsibility
• Immediately reports problems concerning assigned areas of responsibility
• Coordinate and facilitate the internal & external controls (including audits)
• Liaise with the Country Office (RMO and Administration).
• Responsible for processing travel requests through the Risk Management Office (RMO).
• Support the introduction of environmentally friendly and fuel-efficient vehicle use practices where applicable.
• Arrange official visits of staff, including cars, flights, and hotel bookings.
• Process all documentation related to official vehicles, such as token taxes, local registration with the Excise & Taxation Department, and vehicle insurance.
• Process accident insurance claims with local and German insurance companies in cooperation with the Country Office.
• Maintain updated records of vehicle insurance policies and ensure timely renewals.
• Develop and implement standard operating procedures (SOPs) for vehicle usage, safety, and maintenance.
• Allocate duties to drivers and ensure proper fleet management of official vehicles (maintenance, repairs, drivers) and maintain/ensure proper filing.
• Maintain and regularly update the drivers’ duty roster.
• Maintain records of drivers’ overtime and submit overtime documents to HR on a quarterly basis.
• Arrange periodic defensive driving training and safety briefings for drivers.
• Maintain proper records of vehicle repairs and maintenance, and ensure vehicles are serviced according to standard rules and regulations.
• Maintain and monitor all vehicle records and tool kits in vehicles and update them according to RMO standard SOPs.
• Maintain an updated inventory of vehicle accessories, spare parts, and tools.
• Respond promptly to any vehicle incidents or breakdowns and coordinate emergency support.
• Prepare and conduct periodic vehicle inspections to ensure roadworthiness and compliance with safety standards.
• Monitor fuel consumption and analyze trends to ensure cost efficiency & maintain fuel monitoring sheet.
• Prepare monthly fuel invoices with all supporting documents and submit them to the Finance Section on time.
• Compile monthly official vehicle data and ensure logbooks are properly maintained.
• Prepare monthly supporting documents for the use of vehicles by other projects, the Country Office, or the Organization for submission to the Finance Section for booking purposes.
• Develop contingency plans for transportation during peak operational periods or emergencies.
• Prepare monthly supporting documents for the private use of official vehicles for submission to the Finance Section for invoicing.
• Coordinate periodic medical check-ups for drivers in collaboration with the HR department and designated service providers.
• Facilitate effective coordination among all service unit sections to ensure seamless and efficient service delivery.
• Provide CSH data to Country CSH officer.
• Prepare periodic fleet performance and cost reports for management review.
• Manage the planning, coordination, execution, and conclusion of all administrative and logistical tasks for events (such as meetings, workshops, and trainings) held on or off GIZ premises, according to specific event requirements.
• Provide support to the technical team for the preparation of detailed event budgets.
• Coordinate the preparation of workshops, trainings, and stakeholder meetings, including preparing and collecting all required documents for event contracts with service providers.
• Ensure all events are conducted in a cost-effective and environmentally sustainable manner (e.g., minimizing printed material, using energy-efficient venues).
• Develop and update a checklist and timeline for efficient event planning and execution.
• Identify and negotiate with new venues and service providers to expand the pool of reliable vendors.
• Act as the focal point for all logistical communication with internal teams and external service providers before, during, and after events.
• Maintain and regularly update a database of hotels, guest houses and service providers
• Support the development of standardized templates and tools for event planning and budgeting.
• Ensure smooth in-country and international travel management for all staff, consultants, and counterparts, including timely arrangements for travel tickets, accommodation, transportation, and airport pick-up and drop-off.
• Ensure travel claims from counterparts are collected after each event and submitted to the Finance Section with all supporting documents for processing.
• Manage on-site event logistics, including participant attendance, meeting room setup, audio-visual equipment, and guest assistance.
• Coordinate branding, visibility materials, and event documentation (photography, videography etc.).
• Prepare cost-sharing agreements for events and submit them with invoices and supporting documents to the Finance Section for payment processing.
• Submit all invoices related to events & related services with supporting documents, to the Finance Section for payment processing.
• Conduct post-event evaluations and collect feedback from participants to improve future events.
• Ensure compliance with organizational guidelines for procurement and contracting of event services.
• Maintain proper events file & upload all soft copies on DMS.

• Bachelor’s / master’s in finance, Accounting, Auditing, Business Administration, Commerce or relevant field
• At least 5 years’ professional experience in a comparable position