Assistant Documentations & Admin Verified listing

Job Summary

1. Document Management & Digital Archiving

   Maintain, scan, archive, and organize financial, procurement, and administrative documents in both electronic and hard-copy formats, ensuring compliance with organizational SOPs and record retention requirements.

2. Documentation & Records Support

   Assist in obtaining required approvals and signatures on vouchers, invoices, and other official documents, while ensuring proper filing, tracking, and record management.

3. Administrative & Office Support

   Provide day-to-day administrative assistance, including photocopying, printing, scanning, binding, filing, circulation of internal communications, and maintenance of staff notice boards and information displays.

4. Audit & Compliance Support

   Prepare and organize administrative, procurement, and financial documentation for audits, reviews, and compliance requirements, ensuring completeness and accuracy of records.

5. Asset & Inventory Management Support

   Assist in maintaining annual inventory records for regional and site offices, including asset labeling, verification, reconciliation, and maintenance of related asset management documentation.

6. Procurement & Supplier Coordination

   Support procurement documentation, record keeping, and filing activities, and coordinate with suppliers to ensure timely delivery and proper documentation of goods and services.

7. Office Facilities & Workplace Management

   Support office housekeeping, workspace organization, and general office upkeep to ensure a safe, clean, and well-maintained working environment.

8. Other Duties

   Perform any other administrative, operational, or support tasks assigned by management to facilitate efficient office operations.

Selection Criteria

• Bachelor's degree in Business Administration, Commerce, Arts, or a related discipline.

• Minimum 1-2 years of relevant experience in finance or administrative support.

• Experience with NGOs or development organizations will be an added advantage.

Behavioral Competencies

• Personnel management skills and experience;

• Good Urdu & English language reading, writing and speaking skills;

• Adheres to WWF's values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, and Persevering & Delivering Results.