Receptionist Verified listing

Under the overall supervision of the Chief of Mission (CoM) in Islamabad and direct supervision of the Senior Resources Management Officer (SRMO); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the Receptionist will be responsible and accountable for managing the resources management functions in Sub-Office Lahore.

1. Greet visitors and provide a positive image of IOM and hospitality for visitors, meetings/conferences participants and suppliers.
2. Maintain a visitor’s log and ensure they are provided with security access to the building and offices if required.
3. Answer the telephone, screen, refers calls, and take messages, as appropriate, promptly, accurately, professionally and courteously.
4. Receives, directs, and tracks all incoming/outgoing correspondence (emails, courier packages, faxes, etc.) adhering to established procedures in the mission.
5. Maintain an updated compendium of documents for office wide use including but not limited to office holidays, staff phone extensions, and emergency contact numbers.
6. Answer routine questions and provide a variety of information regarding bulletins, brochures, and other project-related materials.
7. Provide logistical assistance to meetings, conferences, events, and workshops including invitations, travel/transport, hotel bookings, meeting materials and equipment.
8. Provide basic office support to different units as required.
9. Perform other related duties as assigned.