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Details
- Job Title: Senior Administrative and Financial Associate
- Organization Name: UN IOM
- Location: Islamabad
- Duration: 6 Months
- Number of Vacancies: 1
- Gender: Any
- Closing on: 2026-05-04
How to Apply
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More about the NGO
Background
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Under the overall supervision of Resources Management Officer – Budgeting and Financial Compliance and direct supervision of the National OP Administrative and Financial Compliance Officer, the incumbent will be responsible for providing administrative & financial support to the prgrammes in Pakistan, including the sub-offices being carried out through implementing partners (IPs).
Responsibilities
- Support the systems and processes review for implementing partners (IP), budget review, financial review, risk mitigation procedures and other IP procedures.
- Evaluate IP Standard Operating Procedures (SOPs), IP Capacity Assessment, and IP Performance Scorecard and other tools, and propose measures to enhance tools and procedures, and streamline processes with the objective of improving IP financial and fiduciary accountability.
- Support the development of benchmark costs for IP staff and office costs as to be used as reference for IP budget reviews.
- Support initiatives and recommendations to strengthen the IP unit and to build staff capacity, including providing training and guidance to other staff members.
- Suggest and recommend tools, generate data analytics, and propose service standard level of IP sub-unit, and collaborate to enhance IOM Pakistan Portal modules relevant to IP engagements.
- Provide support in mentoring IPs with respect to systems and processes in order to strengthen accountability and transparency.
- Support in conducting IP Capacity Assessment (CA) and prepare report stating the IP risk level and identify areas for improvement.
IP Financial / Procurement Procedures and Review
- Review IP budget proposals, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates and determining justifiable level of effort to the projects.
- Support in preparing Work Program for IP financial review and determine extent of substantive testing procedures based on results of IP CA.
- Ensure that IPs conduct all procurement transactions in accordance with IOM procurement rules and regulations as well as with the mission's procurement permanent instructions.
- Mentor and monitor the procurement process of IPs on given threshold by observing IP tender procedures, verification of suppliers and conducting the required spot check.
- Conduct quality control check of all IP-related files and Request for Payments.
- Conduct assurance procedures for transactions that have a material impact on the financial reports.
- Attend housekeeping matters in terms of open engagements and provide periodic updates on open items in the IOM accounting system.
- Maintain a sound filing system of all IP-related files from beginning to closure of engagement.
- Provide ad hoc translation of documents from Urdu to English.
- Perform such other duties as maybe assigned.
Requirements
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Education
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- University degree in Accounting, Business Administration or a related field from an accredited academic institution, with four years of relevant professional experience; or
- Completed High school degree from an accredited academic institution, with six years of relevant professional experience.
- Professional certification as Chartered Accountant or certified public accountant is an advantage.
- University degree in Accounting, Business Administration or a related field from an accredited academic institution, with four years of relevant professional experience; or
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in finance and accounting; and,
- Experience in project finance reporting and knowledge in conducting audit or IP review.
Skills
- Knowledge of UN accounting systems and procedures and ERP systems is a distinct advantage.
- Proven ability to prepare clear and concise reports and to analyze and interpret source information and data.
- High level of computer literacy is required.
- Excellent knowledge of Excel, and good knowledge of other MS Office products
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English and Urdu is required (oral and written).
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