Consultancy: Audit and Financial Statement

Purpose:

Jhpiego Corporation is engaging an experienced consultant to prepare the final accounts and financial statements for the financial year ended 30 June 2026 for submission to the external auditors for review.

The engagement has a dual purpose: (a) a high-quality, audit-ready set of final accounts delivered on time, and (b) structured knowledge transfer so that the Company's finance team can independently prepare final accounts in future cycles.

Specific Objectives:

1. Deliver complete, accurate, audit-ready final accounts compliant with IFRS Framework for NGOs and SMEs and applicable law.
2. Prepare a full supporting file (schedules, reconciliations, working papers) that meets the external auditors' expectations.
3. Identify and resolve accounting gaps, misstatements and control weaknesses before the audit begins.
4. Transfer practical know-how to the Finance Manager and nominated team members through hands-on, documented sessions.
5. Leave behind reusable templates, checklists and a year-end closing calendar.

Description of Objectives:

Year-End Readiness Review

• Review the general ledger, trial balance and chart of accounts for completeness and integrity.
• Assess the status of month-end closings, reconciliations and open items.
• Prepare a year-end closing plan and checklist with owners and deadlines

Preparation of Final Accounts

The Consultant shall, in collaboration with Company staff:

• Finalize the trial balance and propose, document and post year-end adjusting entries.
• Reconcile bank, receivables, payables, inventory, intercompany and other control accounts.
• Prepare accruals, prepayments, provisions, and deferred income/revenue cut-off schedules.
• Prepare the fixed asset register roll-forward, depreciation/amortization, additions, disposals and impairment assessment.
• Compute current and deferred tax and prepare supporting tax reconciliations; coordinate with the tax advisor if one is engaged.
• Handle foreign currency revaluation, employee benefit liabilities, and related-party transactions.
• Prepare the primary statements: Statement of Financial Position, Statement of Profit or Loss and OCI, Statement of Changes in Equity, and Statement of Cash Flows.
• Draft notes to the financial statements and required disclosures, including accounting policies and significant judgements/estimates.
• Prepare a disclosure checklist and a variance analysis versus prior year and budget.

Audit Support (Pre-Audit and During Audit)

• Compile the PBC (Prepared by Client) list and audit-ready file, indexed and cross-referenced to the financial statements.
• Attend planning and clearance meetings with the external auditors as requested by the Company.
• Assist in responding to audit queries and proposed adjustments for up to 30 working days after submission.

Knowledge Transfer and Capacity Building

The Consultant shall deliver structured, hands-on learning for the Finance Manager and nominated staff:

• A KT plan, with learning objectives per module.
• Walkthrough sessions (covering each area in 3.2, using the Company's actual Data: Consultant demonstrates, team prepares, Consultant reviews.
• Documentation: step-by-step closing manual/SOP, annotated working-paper templates, journal entry library, disclosure checklist, and an annual closing calendar.
• A short competency assessment and recommendations on residual training needs at the end of the engagement.

Deliverables:

1. Inception report: work plan, KT plan, data/information request list, Year-end readiness review report and closing checklist
2. Reconciliations and support schedules (all balance sheet areas) Adjusting journal entries (listed, explained, approved by Company)
3. Draft final accounts (primary statements and notes)
4. Final accounts and indexed audit file ready for submission to auditors
5. Knowledge transfer sessions, SOP/templates, and competency assessment
6. Post-submission audit support
7. Closure report: lessons learned, control observations, recommendations for next year

Level of Efforts (LOE):

• Duration: 4 weeks from the effective date, with a target of submission to auditors by 1^st week of December.
• Location: On-site at Company premises / hybrid. On-site presence of at least 1 day per week is expected during knowledge-transfer sessions.
• Working hours: Aligned with Company working hours, with flexibility around closing deadlines.

• Professionally qualified accountant (ACCA, ICAEW, CPA, ACA, CA or equivalent).
• Minimum of 10 years' post-qualification experience.
• Demonstrated experience in preparing financial statements under IFRS Framework
• Prior experience supporting external audits and working with audit firms.
• Proven training/mentoring ability
• Working knowledge of ERP/accounting system, QuickBooks, Excel-based.