Finance & Compliance Coordinator

The Finance & Compliance Coordinator will oversee financial management, grant compliance, and administrative operations at the Islamabad office, while coordinating financial and administrative functions across the Peshawar and Quetta field offices. The role includes financial reporting, budgeting, accounting, payroll verification, procurement oversight, asset management, regulatory liaison, and coordination with implementing partners to ensure compliance with donor agreements, organizational policies, and applicable laws.

1. Financial Reporting and Budgeting

• Prepare quarterly and annual donor financial reports, including budget variance analysis.
• Consolidate financial data from field offices and implementing partners.
• Verify financial reports submitted by implementing partners.
• Support budget preparation, revisions, and forecasting.
• Monitor expenditure against approved budget lines and flag variances to the Senior Manager Finance & Compliance.
• Assist in preparing interim and final financial reports for donor submission.

2. Data Management and Accounting

• Maintain accurate financial entries in QuickBooks and the LAS ERP system.
• Prepare and maintain receipts, payment records, expense reports, petty cash records, and bank reconciliations.
• Track journal entries, review supporting documentation, and process necessary adjustments.
• Collect, verify, and maintain financial records from field offices and partner organizations.
• Maintain the programme asset register for equipment at the Islamabad and Peshawar offices.

3. Grant Compliance and Financial Controls

• Ensure transactions comply with grant agreements, donor conditions, and applicable procurement rules.
• Review implementing partners’ financial reports against sub-grant agreements and donor eligibility requirements.
• Support the development, review, and implementation of finance and compliance policies in line with LAS policies and applicable laws.
• Ensure compliance with relevant Pakistani labour laws and EOBI requirements.
• Prepare and maintain documentation for external audits and expenditure verification exercises.

4. Payroll Verification

• Verify monthly payroll for project staff in Islamabad, Peshawar, and Quetta against employment contracts, approved salary budgets, and applicable deductions.
• Review EOBI contributions, income tax withholding, and other deductions before payroll processing.
• Maintain payroll verification records and report discrepancies to the Senior Manager Finance & Compliance.

5. Islamabad Office Administration

• Coordinate day-to-day administration of the Islamabad office with the Admin team, including office supplies, utilities, IT maintenance, service provider contracts, and office services.
• Review requisitions, purchase orders, and payments for Islamabad office procurement in accordance with the LAS Procurement Policy.
• Track cash flow and maintain documentation relating to rent, utilities, maintenance, and other office expenses.
• Coordinate with vendors on sourcing, delivery verification, follow-ups, and invoice processing.

6. Field Office Administration and Procurement Oversight

• Review the administrative and procurement activities of Finance & Admin Coordinators in Peshawar and Quetta.
• Ensure compliance with the LAS Procurement Policy and applicable donor requirements.
• Review procurement documentation, including quotations, comparative statements, purchase orders, delivery records, and supplier contracts, and provide sign-off or escalate matters as required.
• Coordinate physical verification and labelling of assets across Islamabad, Peshawar, and Quetta.
• Support the setup and operational arrangements of offices in Peshawar and Quetta.
• Undertake periodic travel to both field offices for financial reviews and coordination.

7. Government and Regulatory Liaison

• Liaise with the Economic Affairs Division (EAD), Pakistan Centre for Philanthropy (PCP), and relevant federal and provincial government departments regarding project approvals, NOCs, and compliance requirements.
• Maintain coordination with government and regulatory stakeholders to facilitate timely approvals for project implementation.
• Coordinate with external auditors to support timely audits and follow up on audit recommendations.
• Coordinate with field office Finance & Admin Coordinators on financial reporting, documentation, and compliance matters.

8. Additional Responsibilities

• Perform other finance, administrative, and compliance duties assigned by the Senior Manager Finance & Compliance or the Chief Operating Officer.