Finance Coordinator Verified listing

Position Summary 

The Finance Coordinator supports the Finance Manager in managing the day-to-day financial operations of AGAHE's  Head Office and its portfolio of donor-funded projects. The role is responsible for accurate bookkeeping, budget monitoring, donor financial reporting, payroll support, and ensuring compliance with AGAHE's financial policies and donor requirements. The Finance Coordinator plays a key role in maintaining strong financial controls that support the organization's accountability to its Board of Directors, Budget & Audit Committee, and donor partners. 

Key Responsibilities 

1. Bookkeeping & Transaction Processing 

• Record day-to-day financial transactions (payment, receipt, and journal vouchers) accurately and in a timely manner in the accounting system. 
• Maintain the general ledger, cash books, and petty cash, and perform monthly bank reconciliations for all organizational and project accounts. 
• Process staff advances, expense reimbursements, and vendor payments in line with approved procedures. 
• Maintain organized, audit-ready filing of vouchers, invoices, and supporting documentation. 

2. Budgeting & Financial Planning Support 

• Assist the Finance Manager in preparing the annual organizational and project-wise budgets. 
• Monitor budget versus actual expenditure for the Head Office and each project; flag variances and support corrective planning. 
• Support project teams in tracking spending rates, available balances, and forecasted cash needs. 

3. Donor & Grant Financial Management 

• Prepare accurate, timely donor financial reports in line with individual grant agreements and donor formats (e.g., GAVI, PPAF, CARE International, UNDP, WHH, BCI, and others). 
• Ensure expenditures are coded and charged to the correct project and cost centre, in compliance with donor guidelines and cost-sharing arrangements. 
• Support preparation of fund requests, replenishments, and project-wise cash flow forecasts. • Assist in the financial close-out and reconciliation of completed projects. 

4. Compliance, Audit & Internal Controls 

• Ensure day-to-day operations comply with AGAHE's financial policies, procedures, and delegation of authority. 
• Support internal and external/donor audits by preparing schedules, reconciliations, and responding to audit queries.
• Maintain the fixed asset register and support periodic physical verification of assets and inventory. 
• Ensure statutory compliance, including withholding tax deductions, EOBI, and Provident Fund contributions. 

5. Payroll & Staff-Related Finance 

• Support preparation of monthly payroll, including salary disbursement, benefits, EOBI, and Provident  Fund calculations. 
• Maintain accurate staff financial records, including advances, loans, and benefit entitlements. 

6. Reporting & Coordination 

• Prepare monthly, quarterly, and annual financial statements and management reports. 
• Support the Finance Manager in preparing financial materials for the Board of Directors and Budget &  Audit Committee meetings. 
• Coordinate with Program and Project teams on financial matters, providing clear guidance on financial procedures and documentation requirements. 

• Master's degree in Finance, Accounting, Business Administration, professional certification ACCA, CA Inter, CMA, or equivalent. 
• A minimum of 3-5 years of relevant financial management experience, preferably within the NGO or international development sector. 
• Experience managing finances for donor-funded projects, with familiarity with donor compliance requirements (e.g., GAVI, UNDP, USAID, EU, or similar) preferred. 
• Proficiency in accounting software (e.g., QuickBooks, Peachtree, or similar) and strong working knowledge of MS Excel. 
• Sound working knowledge of Pakistani tax regulations, EOBI, and Provident Fund requirements.

Skills & Competencies 

• Strong numerical, analytical, and problem-solving skills. 
• Close attention to detail and accuracy in financial record-keeping. 
• Solid understanding of financial compliance, internal controls, and risk management.
• Excellent organizational and time-management skills, with the ability to meet reporting deadlines. 
• Strong written and verbal communication skills, including the ability to explain financial information to non-finance colleagues. 
• Ability to work under pressure, manage multiple priorities, and exercise sound judgment.
• Highest standards of integrity, confidentiality, and professional ethics. 
• Collaborative team player able to coordinate effectively across departments and with field teams.