Senior Administrative and Financial Associate Verified listing

Under the overall supervision of the Budgeting and Financial Compliance Officer and under the direct supervision of the National Finance and Compliance Officer, the incumbent will be responsible for providing administrative and financial support to the programmes through its implementing partners (IPs) in Pakistan and its sub-offices.

1. Support the systems and processes review for implementing partners (IP), budget review, financial review, risk mitigation procedures and other IP procedures.
2. Evaluate IP Standard Operating Procedures (SOPs), IP Capacity Assessment and IP Performance Scorecard and other tools, and propose measures to enhance tools and procedures, and streamline processes with the objective of improving IP financial and fiduciary accountability.
3. Support the development of benchmark costs for IP staff and office costs as to be used as reference for IP budget reviews,
4. Support initiatives and recommendations to strengthen the IP unit and to build staff capacity, including providing training and guidance to other staff members.
5. Suggest and recommend tools, generate data analytics, and propose service standard level of IP sub-unit, and collaborate to enhance IOM Pakistan Portal modules relevant to IP engagements.
6. Provide support in mentoring IPs with respect to systems and processes in order to strengthen accountability and transparency.
7. Support in conducting IP Capacity Assessment (CA) and prepare report stating the IP risk level and identify areas for improvement.
8. Review IP budget proposals, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates and determining justifiable level of effort to the projects.
9. Support in preparing Work Program for IP financial review and determininig the  extent of substantive testing procedures based on results of IP CA.
10. Ensure that IPs conduct all procurement transactions in accordance with IOM procurement rules and regulations as well as with the mission's procurement permanent instructions.
11. Mentor and monitor the procurement process of IPs on given threshold by observing IP tender procedures, verification of suppliers and conducting the required spot check.
12. Conduct quality control check of all IP-related files and Request for Payments.
13. Conduct assurance procedures for transactions that have a material impact on the financial reports.
14. Attend housekeeping matters in terms of open engagements and provide periodic updates on open items in the IOM accounting system.
15. Maintain a sound filing system of all IP-related files from beginning to closure of engagement.
16. Provide ad hoc translation of documents from Urdu to English.
17. Perform such other duties as may be assigned.