Admin & Procurement Officer - Quetta / Pishin Verified listing

The Admin, and Procurement Officer will be responsible for managing, administrative operations, and logistics functions for the project in compliance with Muslim Hands’ policies & donor requirements. This role ensures efficient Program managerial support, staff management, office administration, asset control, procurement, and logistical support for smooth project delivery.

Key Responsibilities

1. Administration

• Manage day-to-day administrative functions of the field office.
• Maintain office equipment, utilities, and supplies in good working order.
• Ensure proper filing, documentation, and archiving (both digital and physical).
• Handle correspondence, scheduling, and travel arrangements for staff and visitors.

2. Procurement & Logistics.

• Plan, coordinate, and execute procurement activities for goods, services, and works in compliance with Muslim Hands and donor procurement policies.
• Prepare procurement plans aligned with project work plans and budgets.
• Ensure transparent and competitive procurement processes, including bid collection, evaluation, and contract award.
• Maintain an updated procurement tracker, contracts register, and vendor database.
• Liaise with the logistics team for timely delivery of goods and services to project sites.
• Verify goods and services received match purchase orders and technical specifications before payment processing.
• Ensure environmental, social, and ethical standards are adhered to in procurement activities.

Qualification & Experience

• Bachelor’s degree in Business Administration, or relevant field (Master’s preferred).
• Minimum 3–5 years of experience in administration, procurement and logistics preferably within an INGO or UN-funded infrastructure or relevant project environment in Baluchistan.
• Knowledge of labor laws, Procurement best practices, and procurement processes.
• Strong organizational, interpersonal, and communication skills.
• Proficiency in MS Office and familiarity with HR/admin/logistics management systems.
• Fluency in English, Urdu, and Pashto (local language) preferred.

Core Competencies

• Integrity and professionalism.
• Ability to multitask and manage competing priorities.
• Problem-solving and decision-making skills.
• Commitment to humanitarian principles and community engagement.
• Muslim Hands maintains a zero-tolerance policy towards discrimination and unequal power dynamics and is fully committed to equity, inclusion, and safeguarding (PSEA).
• As part of our Safeguarding Policy, all applicants must present a valid CNIC and proof of qualifications/experience at the time of test/interview.
• Muslim Hands has a ZERO-tolerance policy on prevention of Physical and Sexual Exploitation and Abuse (PSEA), Safeguarding, and child protection/GBV, which is part of MH code of conduct and Ethics.
• We are an equal opportunity employer and actively encourage applications from all qualified individuals, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organization
• If this role aligns with your skills and values, we encourage you to apply by submitting the required information on the online portal and additionally sharing a detailed CV, along with a covering letter.
• Please note that only shortlisted candidates will be contacted.
• We reserve the right to close the recruitment process early and make appointments before the closing date.