HR Assistant Verified listing

Essential Responsibilities

• Collect, verify, and maintain personnel documents from selected candidates while tracking pending documents and conducting timely follow-ups. Update personnel file tracking sheets and provide status reports to the supervisor.
• Create and maintain personnel files and job files for newly hired employees in accordance with established HR checklists.
• Prepare, update, and maintain employee records, including changes related to employment status, documentation, and job files.
• Coordinate with departments and field teams to ensure timely submission of employee timesheets and upload manual timesheets for support staff.
• Support the HR team throughout the recruitment process, including candidate coordination and administrative assistance.
• Coordinate interviews with shortlisted candidates and ensure smooth communication with applicants.
• Conduct reference checks and RPS verification for selected candidates as required.
• Prepare draft employment contracts and related HR documentation for new hires.
• Support employee onboarding and orientation activities, biometric registration and coordinate logistical arrangements and joining formalities in accordance with organizational procedures.
• Prepare, update, and maintain HR reports for timely submission and sharing whenever required.
• Maintain employee leave records and provide updated leave reports to supervisors within defined deadlines.
• Support the HR team and supervisor in obtaining required approvals for HR correspondence.
• Scan, dispatch, and properly file HR documents as required, ensuring accurate record management and timely availability of documents for reference and compliance purposes.
• Any other HR related task assigned by the supervisor

• Bachelor’s degree in human resource management, Business Administration, Management, or a related field with 1-2 years of experience in human resource management.
• Basic knowledge of HR practices, file and record management, and recruitment processes.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and email communication.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Problem-solving and critical thinking skills.
• Ability to maintain confidentiality.
• Teamwork and collaboration.
• Adaptability and willingness to learn.
• Effective multitasking in a fast-paced environment.