Assistant to General Manager Verified listing

Purpose of the Position

The Assistant to the General Manager will provide administrative, coordination, and follow-up support to ensure smooth execution of tasks, timely communication, and effective tracking of decisions.

Key Responsibilities

1. Coordination & Follow-Ups

• Track action points arising from meetings, emails, and verbal instructions
• Ensure timely follow-ups with departments, principals, and staff
• Maintain a follow-up log and regularly update the GM on pending matters

2. Communication Support

• Provide support in drafting letters, notes, and internal communications
• Liaise with principals, departments, and external stakeholders as directed
• Ensure professional and timely responses to official correspondence

3. Documentation & Records

• Maintain organized digital and physical records of correspondence, approvals, and reports
• Assist in preparing summaries, briefs, and reports for management review
• Support documentation related to HR, academics, operations, and compliance when required

4. Scheduling & Planning

• Manage the GM’s calendar, meetings, and reminders
• Prepare agendas and record key discussion points and decisions
• Assist in planning deadlines and tracking progress against timelines

5. Administrative Support

• Assist in compiling data from schools (enrollment, staffing, results, etc.)
• Support coordination of internal reviews, visits, and meetings
• Any other task assigned by the GM to support effective management

• Bachelor’s degree (Education, Management, or related field preferred)
• Strong written and verbal communication skills (English & Urdu)
• Excellent follow-up, organization, and time-management skills
• Proficiency in MS Word, Excel, and email communication
• Ability to handle multiple tasks and maintain confidentiality
• Prior experience in an administrative or coordination role will be an advantage